The City of Takoma Park invites qualified firms to submit a proposal to assist the City of Takoma Park in the development of an environmental sustainability action plan and preparation of a greenhouse gas inventory. A contract will be awarded to a highly qualified and experienced firm with a strong record in developing environmental sustainability strategies, particularly in the local government arena.
The City of Takoma Park, Maryland is a residential community of 16,715 people (2010 Census) in approximately 2.4 square miles along the northeastern boundary of Washington, D.C. It is hilly, divided by two stream valley parks – Sligo Creek and Long Branch, and has many trees (recent Lidar analysis measured the tree canopy cover at 51%), making the community a highly desirable, walkable, and livable city.
Residences in Takoma Park are a mix of old Victorian homes, bungalows, 1950s ramblers, small apartment buildings, and high-rise apartment buildings. Many streets have a mix of single-family and multi-family buildings. About 47% of the City’s households live in multi-family buildings. About one-third of the City’s households have children under 18, and about one-third are single adults living alone.
The City has two main commercial areas, one a smaller “main street” commercial area near the Washington, D.C. line and the other, a larger commercial area with strip shopping centers on a major road on the north side of town. Takoma Park also has two small colleges. The largest employer located in Takoma Park is Washington Adventist Hospital.
Many residents work in the federal government, non-profit or consultant firms located in the Washington area. The residents have a high level of educational attainment – 54% of residents 25 years of age or older have at least a bachelor’s degree. Despite the high educational attainment, median household income is moderate for the Washington, D.C. area: $68,327 in 2009. The large number of multi-family dwellings and small homes has tended to attract residents early in their careers or after retirement, with wealthier families living in communities with larger homes. (Information from the American Community Survey, (ACS), 2006-2010)
Takoma Park was developed as a streetcar suburb of Washington, D.C. in the late 1800s. The community continues to be well served by transit with service provided by the Red Line of the regional Metro subway system and eighteen regional and local bus routes. In addition, a light-rail line, the Purple Line, is proposed to run along our northern border. Because of the compactness of our community, and the tree-shaded sidewalks and bike paths, many Takoma Park households use transit (27%), walk (6%) or use other non-auto means (2.4%) to commute to work. (ACS 2006-2010)
Like much of the Washington, D.C. region, Takoma Park has an international population, with 30% of the residents having been born outside of the United States. (ACS 2006-2010) Takoma Park’s population is 43.3% white, 34.0% black, 14.5% Hispanic/Latino, 4.3% Asian, 3.3% two or more races, and 0.6% other. (2010 Census) Most of the Hispanic/Latino population is from Central America and half of the foreign born population is from Africa, representing a large proportion of the City’s black population.
EXISTING ENVIRONMENTAL PROGRAMMING
The City of Takoma Park has a long history of environmental programming. Further information on the City’s existing efforts can be found in Exhibit A.
TASK FORCE ON ENVIRONMENTAL ACTION
On July 27, 2009, the Takoma Park City Council established a Task Force on Environmental Action (“Task Force”) to review the current status of plans and operations related to climate change and the environment and to prepare a road map for achieving the vision elaborated in the Strategic Plan. The Task Force issued its report on April 30, 2010 and publicly presented it to the City Council and the community on July 6, 2010.
The Task Force Report can be found at:
The Offeror must have a comprehensive knowledge of all aspects of environmental sustainability, with specific expertise in incentivizing energy efficiency by private property owners. The Offeror must have prior experience in developing environmental sustainability strategies and in the preparation of a GHG inventory, preferably for small local governments such as the City of Takoma Park.
SCOPE OF SERVICES
The Offeror shall provide the following tasks and deliverables:
· Develop a methodology to evaluate potential programs to achieve greenhouse gas reduction and environmental sustainability in Takoma Park. The evaluation methodology should be presented and approved by the City prior to its use. Evaluation criteria should compare environmental benefits, green house gas reduction, implementation costs (public and private), and estimated penetration rates across residential and commercial sectors. Identifying the financial resources required should be a critical component of the criteria.
· Evaluate existing City programs that address environmental issues (tree canopy, stormwater management, solid waste management, energy use, and recycling). Identify low cost programs to fill in any programming gaps, taking into account the City’s limited staffing capacity.
· Analyze climate action recommendations outlined in the Local Action Plan for Reducing Greenhouse Gas Emissions (2000) and the Task Force on Environmental Actions 2010 report.
· Create an Action Plan to improve environmental quality to include short, medium, and long-term programs. The Plan should include necessary staff resources, costs, and implementation schedule. Recommendation should establish a funding level for implementing new programs and maintaining existing programs. The Action Plan should identify the programs for the City to implement that will have the most impact on environmental quality and encourage residents and businesses to take action to reduce their carbon foot print. Action Plan recommendations should be based on review of existing City reports (2000 and 2010) and effective greenhouse gas reduction programs developed elsewhere in similar jurisdictions, as well as any other recommendations of the Offeror. The City is particularly interested in the reduction or “greening” of energy use. The programs must be able to be applied within the regulatory and legislative control of the City’s governing structure.
· Using inventory methods such as ICLEI and the World Resource Institutes GHG Protocol, produce an updated greenhouse gas emissions inventory for 2012, for the community and government of Takoma Park. Recommend what base year should be used as a comparison.
Completing the greenhouse gas inventory is seen as a finite product that can be completed as a separate deliverable from the Action Plan.
Development of the evaluation methodology will require review and acceptance by the City prior to use. City staff will be able to receive and turn around comments on the proposed criteria in a very short time frame.
Evaluation of existing City programs, previously received recommendations, and the identification of effective programs from other jurisdictions, will be the most intensive of the scope of work items.
PROPOSAL SUBMITTAL INSTRUCTIONS
Firms must submit three (3) copies of the proposal in the format below. Proposals must include the following information:
· A Letter of Transmittal on the Firm’s business stationary. The purpose of the letter is to provide a record of transmittal of the proposal in addition to the acknowledgements of amendment, addendum, and changes issued (if any). The letter should be signed by an individual who is authorized to commit the Firm to the services and requirements stated within the Request for Proposal.
· Respondent Qualification and Certification Statement.
· A company profile, including the number of years in business, type of operation, and number of employees.
· A list of key personnel of the Firm who will be directly or indirectly involved in working with the City, specifying the role each will play. For each staff member, provide a brief resume, including years employed by the Firm, and specific projects that the staff member has coordinated.
· A list of at least five clients for whom similar environmental sustainability work has been performed (Addendum A).
· A proposed timeline for each step in the process, including the preparation of the greenhouse gas inventory and the Action Plan.
· At least one sample Action Plan and one sample greenhouse gas inventory developed by the Firm.
· A Price Proposal that includes at a minimum:
o A lump sum fee proposal for completing the services described herein.
o An estimate of the hours and hourly rates that will be required by the project team to complete the services and all deliverables described herein.
o All non-labor costs, such as telephone calls, fax transmissions, printing, and all other expenses or incidentals. All such non-labor costs are to be included within the price proposal offered.
· A copy of the firm’s proposed contract for the services set forth in this Request for Proposals.
· A completed Living Wage Requirements Certification.
· A completed Certification of Non-Involvement in the Nuclear Weapons Industry.
Sealed proposals for providing the consulting services requested in this RFP must be received by the City of Takoma Park, Maryland no later than 4:00 p.m. EST on Monday, October 15, 2012. Late proposals will not be accepted.
Three copies of the proposal should be submitted to:
Ms. Daryl Braithwaite, Public Works Director
City of Takoma Park
7500 Maple Avenue
Takoma Park, Maryland 20912
Phone: (301) 891-7615
BASIS OF AWARD/EVALUATION CRITERIA
Proposals will be evaluated and ranked based on the following criteria:
- Experience and qualifications of the firm and its staff
- Responsiveness and understanding of the scope of services
- Prior experience working with municipal governments in the development of sustainability plans
- Qualifications and experience of personnel assigned to the project
- Client references
The City of Takoma Park, Maryland reserves the right to reject any or all proposals without explanation.